But ms word,
excel and PowerPoint is generally used in the offices for perform any work.
Double click on ‘Microsoft word icon( ) on desktop.
Ms Word will be start and
a new Microsoft word window will be shown which is given below
Standard tool bar and their work
1.
-New-This tool is used to open a new blank
document of ms word.
2.
-Open-It is used to open the existing file of
ms word.
3.
-Save-It saves the current document with new
name.
4.
-Email-It is used to sending e-mail to others
through internet.
5.
-Print-It is used to printing
the current document on paper.
6.
-Print preview-It displays the document that
how will be printing.
8.
-Cut-It cuts the selected text for paste anywhere.
9.
-Copy-It makes duplicate text.
10. 
-Paste-It is used to paste the cutting or
copying text where curser is present.
11. 
-Undo-This tool is used to repeat the last
undone action.
12.
-Redo-This tool is used to reverse the undo
action means it is just opposite of undo.
13.
-Insert Hyperlink-It is used to insert
hyperlink with two or more files on selected text.
14. 
-Table and Border-It draws the table and Border.
15. 
-Insert Table-It is used to insert any table
with different rows and column.
17. 
-Column- It is used to divide the document
into different column as like news paper.
18. 
-Drawing-It shows or hides the drawing tool
bar.
19. 
-Document map-It displays the headings of the
document.
20. 
-Show/Hide-It shows or hides the paragraph
sign.
21. 
-Zoom- It is used to zooming document in
different size.
22. 
-Reading Layout-It displays the document in
reading layout view as like book’s page.
Formatting toolbar and their work
1.
-Style-It changes the style of your document
format.
2.
-Font-It changes the style of writing text.
3.
-Font size-It changes the size of font.
4.
-Bold-It bolds the selected text.
5.
-Italic-It italics the selected text.
6.
-Underline-It underlines the selected text.
7.
-Align left-It is used to Align the paragraph
in left side.
8.
-Center-It is used to Align the paragraph in
center of the document.
9.
-Right-It is used to Align the paragraph in
right side.
10. 
-Justify Align-It is used to justify the
sentence in equal size.
11. 
-Line spacing-It is used to adjust the
spacing between two lines.
12. 
-Numbering-It inserts the serial no. before
each paragraph.
13. 
-Bulleted-It inserts the bullet in different
design before each paragraph.
14. 
-Decrease indent-It is used to decrease the
indent of paragraph.
15. 
-Increase Indent-It is used to increase
indent of paragraph.
16. 
-Outside Border-It is used to apply the
outside border.
17. 
-Highlight-It highlights the selected text in
different color.
18. 
-Font color-It changes the color of font.
Drawing toolbar and their work
1.
-It sends the picture in front of or behind
the text.
2.
-It is used to create any types of auto
shapes. Ex- heart, star, banner etc
3.
-Line-It is used to draw a straight line.
4.
-Arrow-It is used to draw arrow.
5.
-Rectangle-It draws rectangle or a square of
different size.
6.
-Oval-It draws an oval or circle or an ellipse.
7.
-Text box-It is used to writing text in the
box.
8.
-Insert word art-It inserts different types
of word art in different color.
9.
-Insert diagram-It inserts different types of
diagram and organization charts.
10. 
-Insert Clip Art-It inserts many clip arts in
the document.
12. 
-Fill color-It is used to fill the color in
selected drawing.
13. 
-Line color-It changes the line color of any
drawing or image or text image.
14. 
-Font color-It changes the color of font or
text.
15. 
-Line style-It changes the line style.
16. 
-Dash style-It changes the dash style.
17. 
-Arrow style-It changes the arrow style.
18. 
-Shadow style-It is used to apply shadow
style on selected drawing or text.
19. 
-3D style-It is used to apply 3D style on
selected text or image.
(i)
Sentence case:-
ms-word automatically converts first letter of each sentence to
uppercase.
(ii) 
Spelling & grammar: - ms-word also
checks ‘spelling & grammar’ in the document and gives suggestions to correct
them. It indicates red underline to the text which is incorrect according to
dictionary or not in dictionary and green underline to the text which is wrong
according to grammar. To check spelling and grammar and to correct them, click
on ‘spelling and grammar tool on ‘standard toolbar’. Click on ‘ignore once’ if
the text is correct according to you or choose right text from ‘suggestions’
box and click on ‘change’
Note: - ms-word doesn’t checks text in uppercase only. It indicates
all hindi words incorrect.
Acn àcan, adn à and sucess à success,
acheive à achieve
To view the list of Autocorrects, click on ‘tools àautocorrect
options’.
(v)
Track change: - It has track change facility.
To open file menu, click on file. A new pull down menu will
be open:-
(i) New :- This command
is used to create a new document in ms-word.
In right ‘task pane’,
click on ‘blank document’
(ii)
Open:- the ‘open’ command opens an existing document
from the disk.
The ‘open’ dialog box appears.
In this box,
select a file and click on ‘open’
Save :- ‘save’ command
saves current document permanently in the memory of computer with a name.
To save a new file, click
on ‘fileàsave’
Type a new
name in ‘file name’ box and click on ‘save’.
Open the document and
click on ‘fileàsave as..’
Type a new filename in
‘file name’ box and click on ‘save’.
(ii)
Close:-
this command closes current document.
To change margins, click on ‘margins’ and to change page
size, click on ‘paper’.
To exit ‘print preview’, click on ‘close’.
This command is used to
close ‘ms-word.’
(i)
Undo :-
the ‘undo’ command reverses the last action.
(ii) Repeat :- the
repeat command repeats the last undone action.
Firstly select the text
or drawing, and click on ‘editàcut’
Select the text or drawing and click on ‘editàcopy’.
To open view menu click on view. New pull down menu will be shown which is
given below:-
It shows or hides the menu item. For this click on view menu
and then click documents map.
It is used to display the documents in full screen means
without any bars.
For this open the document, go to view menu and click on full
screen. All the bars were disappeared.
To open insert menu click on insert. A new pull down menu
will be open which is given below:-
This command is used to insert comment on selected text.
Select the text and click on ‘insertàcomment’
To open format menu, click on format. A new pull down menu will be open
which is given below:-
It is used to change the font style, font type, font
size, font color and font effect etc.
For this go to format menu and click on font. A new
dialog box will be open.
To open tools
menu, click on tools. A new pull down menu will be open:-
Select the text and click on ‘toolsàword count’. A new dialog
box will be open:-
To apply ‘track changes’ in the document’
Click on ‘toolsàtrack changesàhighlight
changes’
To reject changes, in track changes toolbar, click on ‘reject
all changes’.
This command is used to protect current document for editing
i.e., makes current document read only.
………………………………………………………………………………………………….
Enter the first password then click on ok. Anew dialog box
will be open again:-
To open table menu, click on table. A new pull down menu will
be open which is given below:-
Auto fit—(a) auto fit to contents
(d) Rows above:-it is used to insert the rows in above side.
(e) Rows below:-it is used to insert the rows in below side.
(f) Cell:-it is used to insert the blank cell beside any active
cell.
(A). Table:-it is used to select the total table at a time.
(b). Column:-it is used to select only specific column.
(c).row:-it is used to select specific row.
(d).cell:- it is used to select the cell.
It is used to split a table in different rows and columns.
(a)
Auto fit to contents:-it is used to auto fit the
contents in a cell according to characters.
(b)
Auto fit to window:-it is used to auto fit the
table according to window.
(c)
Fixed column width:-it is used to fix the width
of column.
To open window menu,
click on window. A new pull down menu will be open:-
It is used to open the
new window of a document. For this, Click on window—new window.
-Spelling and grammar-It checks the spelling
and grammar in the documents and gives suggestions also.
-Insert Microsoft excel worksheet-This tool
is used to insert excel worksheet in the document to perform calculation.
-Insert Picture-It inserts the picture or
image in the document from file, scanner or camera, word art, clip art etc.
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